A. Key Responsibilities of a Procurement & Logistics Manager.

1. Forecasting business needs.

• Supervises action plans of requests under allocated portfolios for procurement.
• Ensures accurate records of purchases and pricing
• Supervises the research on periodic basis through the internet On International Commercial Terms and procedures in order to keep abreast with the changes and ensure compliance and expedient shipping of cargo.

2. Reviewing and authorizing the purchase of goods and services

• Authorises purchases goods and services within established limits as provided by the Supply Chain Function. Contacts suppliers for price quotes; prepares requisitions and affixes authorizing signature before ordering.
• Verifies that the required order is within the agreed budget
• Reviews approved purchase requisition and verifies approval level and all necessary approvals are done
• Verifies specifications and pricing for products / services requested with user departments
• Reviews at least three quotes and performs supplier selection evaluation focusing on delivery lead-time, price and payment terms
• Authorises purchases orders to selected suppliers and submits for approval in line with procurement policies and controls
• Reviews approved purchase orders and communicates with selected supplier
• Ensures proper response to customer and supplier inquiries about order status, changes or cancellations.

3. Liaising between suppliers, manufacturers, relevant internal departments, and customers.

• Maintains good communication with suppliers on a weekly basis with regards to updates in any delays that may occur in delivery of cargo i.e. hijackings, floods, delays in flights and strikes.
• Reviews Air Way Bill numbers for confirmed orders from the supplier for cargo delivery dates and tracking i.e. air, road consignment notes or Bills of Lading if coming by sea
• Supervises tracks cargo movements using internet facilities of courier companies
• Ensures that the agent submits a Bill of Entry to Burundi Revenue Authority, thorough checking and if they are errors the documents is corrected and if correct its passed on to the next level for payment and documents are released.
• Confirms customs clearance documents and authorises the release of cargo from Burundi Revenue Authority through its final check point.
• Ensures that all Cargo is delivered on time through arranging for appropriate transportation modes to various warehouses.
• Ensures and develops good rapport with internal customers and suppliers
• Authorises the submissions of final invoices to Finance and Accounts Department.

4. Negotiating/agreeing on contracts and centralised records.

• Negotiates and agree with customs on the best tariff to use upon receipt of commercial invoices from suppliers.
• Nominates a clearing agent who will prepare a worksheet to arrive at duties to be collected by Burundi Revenue Authority.
• Receives and verifies the details of the worksheet and commercial invoice to confirm accuracy of the calculations before forwarding for authorisation.
• Submits the authorised documentation to Finance – Assets for coding and advance payment.

5. Education

• Degree in Management Economics, Logistics, Supply Chain or Procurement or a related field.
• Additional professional studies will be an added advantage. (CIPS, ACPOP, NAEP etc.)

6. Experience

• At least 6 -8 years’ experience in a similar or related environment.
• Coordinating skills (scheduling activities, organizing and maintaining records).
• Analytical skills (The ability to examine alternative actions in a given situation).
• Administrative skills (The ability to interpret policies and procedures).
• Very sound interpersonal skills.
• Very strong communication skills and the ability to express complex technical concepts effectively, both verbally and in writing.

Please apply by bringing your application file to HR department office.

Closing date for all applications is Monday, September 4^th, 2020 at 5PM.

 Please note only short listed applicants will be responded to.